Description:

About NACOSA: 

We started as a convention intent on bringing together organisations working on HIV. We now render services and disburse funds towards a coordinated response to HIV, TB and GBV as public health threats. As an organization, we work at national, provincial local and community levels and strive to embody the ideal spirit of NACOSA. We strive to live our values and philosophy in every interaction and task. 

Our Values 

We recognize and respect the agency, dignity and strength of communities and people, we are connected to and grounded in communities, we value and embrace inclusion, diversity, and transformation,  we put people first, 

The duties and responsibilities of the Programme Administrator will include, but not limited to:

• Day-to-day office support and administrative assistance to the programme team.
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
• Supply chain monitoring of key commodities for programme interventions.
• Document management and filing, including electronic filing on central database
• Assist with transporting supplies, equipment, commodities and collection of documents from the field
• Assist with locating venues for implementation activities within selected communities.
• Develop and maintain a network of working level external contacts, e.g. Printing suppliers 
• Liaison with third parties (i.e. caterers, venues) as required
• Collate materials (stationery, printing, etc.) for meetings and trainings
• Capture and verify information on various data bases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel) 
• Maintain office supplies and equipment inventory as required
• Maintain administrative records including meeting minutes and reports
• Maintain programme team calendar of events, key meetings, training calendar
• Ad-hoc duties as required by the programme team.

Requirements:

Required Qualifications, Skills and Experience

• Matric certificate or equivalent NQF qualification.
• An Office/Business Administration Certificate or Diploma would be a strong recommendation.
• Minimum of 3 years Administrative and / or PA experience.
• Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
• Previous experience arranging flight bookings, finance admin, procurement and training logistics.
• Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
• Experience working in NGO/NPO field will be advantageous
• Strong attention to detail and meticulous organizational skills.
• Valid driver’s license   

Personal Competencies

• Sound interpersonal relations and professional customer service orientation
• Ability to multi-task, prioritize effectively and work under pressure
• Attention to details
• Strong organisational and problem-solving skills

PLEASE NOTE: 

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA.  We also encourage people with disabilities to apply. NACOSA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated 

In the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act